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Kelly, President - Fairbanks R. Danforth Ogg, Vice President - Kodiak Mary Jane Fate, Secretary - Tacoma, Washington Chancy Croft, Treasurer - Anchorage Michael J. Burns - Anchorage Elsa Froehlich Demeksa - Juneau Sharon D. Gagnon - Anchorage Joe L. Hayes, Jr. - Fairbanks Joseph R. Henri - Anchorage Jerome B. Komisar, Executive Officer and President of the University of Alaska - Fairbanks Regents Absent: Joe J. Thomas Lew M. Williams, Jr. In Attendance: Anchorage: E. Lee Gorsuch, Chancellor, University of Alaska Anchorage Hilary Davies, 91ЧбзгЪгЦЕA Faculty Senate Fairbanks: Joan K. Wadlow, Chancellor, University of Alaska Fairbanks David Creamer, Vice President for Finance and Planning James A. Parrish, General Counsel Wendy Redman, Vice President for University Relations John P. Keating, Provost, University of Alaska Fairbanks Robert Miller, Director of Public Affairs J. Mark Neumayr, Associate General Counsel John Dickinson, Assistant Vice President for Finance Jeannie D. Phillips, Board of Regents' Officer Erin Lillie, Fairbanks Daily News-Miner reporter Rob Boswell, 91ЧбзгЪгЦЕTDC Board Member Diane McLean, 91ЧбзгЪгЦЕTDC Staff Member Juneau: Marshall L. Lind, Chancellor, University of Alaska Southeast Other: Mark Helmericks, 91ЧбзгЪгЦЕTDC Board Member - Prudhoe Bay Mitch Usibelli, 91ЧбзгЪгЦЕTDC Board Member - Parks Highway Merritt Helfferich, 91ЧбзгЪгЦЕTDC Board Member - Santa Cruz, California I. Call to Order The meeting was called to order by President Kelly at 10:15 a.m. on Wednesday, May 21, 1997. II. Adoption of Agenda The agenda was adopted by unanimous consent: PASSED "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Review of the University of Alaska Technology Development Corporation IV. Other Items of Concern V. Adjourn This motion is effective May 21, 1997." III. Review of the University of Alaska Technology Development Corporation Reference 1 The following narrative was provided to the Board of Regents and the Board of 91ЧбзгЪгЦЕTDC in the agenda and is reprinted here. The University of Alaska Technology Development Corporation (91ЧбзгЪгЦЕTDC), a private, not-for-profit corporation, was created in 1994 to assist the university in complying with its minimum legal obligations and to further the commercialization of its intellectual property so that it could be licensed for public use quickly and cost-effectively. In September 1994, the university agreed to license its patents and other intellectual property to 91ЧбзгЪгЦЕTDC and loaned 91ЧбзгЪгЦЕTDC start-up and operating funds, such loan(s) to be repaid from royalty and other income derived by 91ЧбзгЪгЦЕTDC. Loans totaling $480,000 have been provided to 91ЧбзгЪгЦЕTDC during the 3-year period that it has been in existence. No payment of interest or principal has been made by 91ЧбзгЪгЦЕTDC. In November 1996, an updated business plan for 91ЧбзгЪгЦЕTDC was presented to the Board of Regents. During the presentation of the plan, several concerns were discussed including 91ЧбзгЪгЦЕTDC’s slower than expected development and its expected inability to operate without sources of revenue other than just shared royalties and licensing fees. There also was concern expressed by members of the Board of Regents following the presentation about the appropriateness of any additional loans from the Inflation Proofing Fund given the uncertainty of the repayment. The problems confronting 91ЧбзгЪгЦЕTDC have to some extent been beyond its control. Unlike other organizations similar to 91ЧбзгЪгЦЕTDC, the University of Alaska did not possess an extensive portfolio of intellectual properties, existing royalty streams, or a consistent flow of annual disclosures capable of establishing such a portfolio at the time 91ЧбзгЪгЦЕTDC was established. Unexpected education and development activities were necessary in order for 91ЧбзгЪгЦЕTDC to familiarize the university’s faculty with 91ЧбзгЪгЦЕTDC’s mission and the benefits of applied research activities. Although increased disclosure activity has resulted from these efforts, the sustainable level of such disclosures is still expected to be less than initially anticipated, reducing the number of patentable intellectual properties and the revenues potentially available to 91ЧбзгЪгЦЕTDC in the future. As reported in November, the impact of these problems and delays is that the horizon for 91ЧбзгЪгЦЕTDC to operate without loans will be longer than initially anticipated and unlikely to occur unless a more certain source of revenue is provided by the university to fund part or possibly all of 91ЧбзгЪгЦЕTDC’s administrative costs. The vice president for finance and planning was directed to work with 91ЧбзгЪгЦЕTDC in exploring new sources of funding or ways of lowering existing costs and other options for continuing the university’s technology transfer activities without the need for future loans from the inflation proofing fund. Since the November meeting, several alternatives have been explored with two courses of action seeming to be the most responsive for effectively administering the university’s intellectual properties in the future. The first alternative would be to continue the commitment to 91ЧбзгЪгЦЕTDC with a more certain revenue source established to better ensure its existence. The executive vice president of 91ЧбзгЪгЦЕTDC has recommended and has secured support from the University of Alaska Fairbanks for a fixed percentage of the University of Alaska’s indirect cost recovery to be dedicated for this purpose. At a level of 1.35 percent, approximately $180,000 would be provided to 91ЧбзгЪгЦЕTDC, funding most, if not all, of its administrative costs. At a level of 2.0 percent, approximately $268,000 would be provided which would fully support 91ЧбзгЪгЦЕTDC’s administrative, patent, and commercialization costs. Page 6 of this agenda shows the amount these percentages would generate at each MAU. It is the recommendation of the administration that the level be set at 2.0 percent if this alternative is selected so that all future loans can be discontinued. Otherwise, loans totaling about $60,000 to $80,000 per year could be needed for two to three more years to fund 91ЧбзгЪгЦЕTDC’s patent and commercialization costs. Under this proposal, a reduction in the amount of royalties retained by 91ЧбзгЪгЦЕTDC also should be considered since the current agreement is based on only $25,000 of administrative support from the university. The primary advantage of the 91ЧбзгЪгЦЕTDC proposal is that it would provide a stable and predictable source of funding for 91ЧбзгЪгЦЕTDC, better enabling it to plan and carry out its assigned role. The major disadvantages are that the university‘s indirect cost recoveries are not growing as fast as in the past, significant other cuts are planned in the research institutes who benefit the most from the overhead recoveries, and the university already has committed over $800,000 per year from this same revenue source to fund the debt service on the new IARC facility. The second alternative would be for the administration of the university to once again perform this responsibility. Under this approach, the compliance and education functions would be performed by each MAU, and the evaluation and commercialization activities would be contracted through another university. Tentative discussions already have been conducted with the University of Idaho Research Foundation, the University of Washington Research Foundation, Utah State University, and the University of South Alabama about contracting for a portion of the services now performed by 91ЧбзгЪгЦЕTDC. Discussions with other institutions also are expected to occur. All of the referenced institutions have expressed an interest in performing this role with direct costs and royalties being shared under such an agreement. Each MAU, under this approach, would perform their own education and compliance functions, with 91ЧбзгЪгЦЕF likely needing to add an additional staff person to accomplish this role. The Statewide Finance Office would continue to coordinate the patenting and licensing activities and provide funding for education programs and the shared patenting and commercialization costs. The total cost of this alternative would be about $120,000 or less than 50 percent of the 91ЧбзгЪгЦЕTDC proposal. The primary advantages of this proposal are its lower cost and access to an experienced technology development function for licensing and other commercialization support. The primary disadvantages would be a somewhat reduced emphasis on these activities, less emphasis on technology transfer activities within Alaska, and a reduction in the revenues received from successful patents and licenses. After analyzing both alternatives, it is the recommendation of the university’s statewide administration that future financial support for 91ЧбзгЪгЦЕTDC be discontinued and the management of the university’s intellectual property be administered internally in collaboration with an organization similar to 91ЧбзгЪгЦЕTDC at another university. In reaching this recommendation, the decision was based on factors other than just lower costs. The number of expected annual disclosures and the expected markets for the types of intellectual properties developed at the University of Alaska are less than what was envisioned at the time 91ЧбзгЪгЦЕTDC was established. For these reasons, it is likely that the functions performed by 91ЧбзгЪгЦЕTDC will always require financial support in excess of the royalties and other fees generated through the licensing of the university’s intellectual properties. If it is possible for these activities to be self-supporting, a strong and effective commercialization effort would need to be undertaken by 91ЧбзгЪгЦЕTDC. It is in this area that 91ЧбзгЪгЦЕTDC has made the least amount of progress and only now plans to begin the recruitment of an executive director possessing the experience and skills necessary to improve this aspect of their organization. Absent an attractive and sizable portfolio of intellectual properties, however, the likelihood that 91ЧбзгЪгЦЕTDC can attract and retain a skilled professional is greatly reduced. At best, an expensive compensation package will need to be offered to successfully recruit the type of individual needed to perform this role. These circumstances make the risks associated with 91ЧбзгЪгЦЕTDC too great to justify the additional annual expenditures. In regard to the outstanding loans with 91ЧбзгЪгЦЕTDC, it is recommended that any amount in excess of the net assets of 91ЧбзгЪгЦЕTDC be forgiven and the university’s administration directed to commit all future royalties not due university faculty and scientists to be used to repay the outstanding principal and interest. If, after three years, it is not expected that future royalties will be large enough to repay the loan, the administration would be required to identify other revenue sources or forego natural resource fund expenditures to make the repayment. As additional background information, Reference 1 includes materials that were included in the agenda and passed out during the Board of Regentsе meeting on April 17, 1997. MOTION #1 “The Board of Regents directs the president to convey the boardsе gratitude to the Board of Directors of the University of Alaska Technology Development Corporation for that organization’s success in developing enthusiasm for technology transfer within the university’s faculty and staff, identifying compliance requirements associated with the development of intellectual property under federal grants and contracts, and its dedication to developing opportunities for the commercialization of the university’s intellectual property. This motion is effective May 21, 1997.” MOTION #2 “The Board of Regents directs the university administration to: 1. terminate all existing agreements with the University of Alaska Technology Development Corporation (91ЧбзгЪгЦЕTDC) and to no longer assign or license its patents or other intellectual property with 91ЧбзгЪгЦЕTDC; 2. forgive any outstanding debt in excess of the net assets of 91ЧбзгЪгЦЕTDC; and 3. commit all future net royalties and/or other sources of funds, if needed, to fully restore the reduction in the assets of the Inflation Proofing Fund resulting from the cancellation of the 91ЧбзгЪгЦЕTDC debt. This motion is effective May 21, 1997.” MOTION #3 ”The Board of Regents directs the Systemwide Academic Council to report to the Academic and Student Affairs Committee in September 1997 regarding (1) staffing assignments made to ensure that the educational and compliance functions will be adequately performed, and (2) negotiations with another institution which ensure the adequate evaluation and commercialization of promising intellectual property. This motion is effective May 21, 1997.” David Creamer, vice president for finance and planning, reviewed the history of the relationship between the University of Alaska and the University of Alaska Technology Development Corporation and outlined the administrationеs recommendations. Members of the 91ЧбзгЪгЦЕTDC Board of Directors spoke regarding their concerns in completely dissolving the corporation and the need to revise existing agreements if the corporation is not dissolved. Regent Croft moved, seconded by Regent Burns, that Motions 1, 2 and 3 be approved. Regent Fate moved to amend Motion #2 by substituting вmodifyг for вterminateг in Item 1 and to substitute вauditг for вforgiveг in Item 2. The amendment failed with Regents Burns, Fate, and Ogg voting in favor and Regents Croft, Demeksa, Gagnon, Hayes, Henri and Kelly voting in opposition. Regent Henri expressed his concern that there had not been enough time to discuss the proposed recommendations and moved to table Motions 1, 2 and 3. Regent Ogg seconded the motion to table. The motion to table failed with Regents Fate, Henri and Ogg voting in favor and Regents Burns, Croft, Demeksa, Gagnon, Hayes, and Kelly voting in opposition. Regent Croft moved a substitute motion, seconded by Regent Burns, and passed unanimously that: SUBSTITUTE MOTION PASSED “The Board of Regents directs the president to: 1. convey the Board of Regentsе gratitude to the Board of Directors of the University of Alaska Technology Development Corporation (91ЧбзгЪгЦЕTDC) for that organization’s success in developing enthusiasm for technology transfer within the university’s faculty and staff, identifying compliance requirements associated with the development of intellectual property under federal grants and contracts, and its dedication to developing opportunities for the commercialization of the university’s intellectual property; 2. serve notice of intent to terminate or modify all existing agreements with the 91ЧбзгЪгЦЕTDC; 3. propose the establishment of a new relationship with 91ЧбзгЪгЦЕTDC; and 4. report to the Board of Regentsе Committee of the Whole at its September 1997 meeting regarding the presidentеs recommendation concerning the establishment of a new relationship with 91ЧбзгЪгЦЕTDC and/or staffing assignments made to ensure that the educational and compliance functions will be adequately performed. This motion is effective May 21, 1997.” Regent Fate moved, seconded by Regent Croft, and passed with unanimous consent that: PASSED вThe Board of Regents of the University of Alaska directs the president of the University of Alaska to report to the Board of Regents in September 1997 regarding education and compliance functions relative to patents and copyrights obtained by personnel while under employment of the University of Alaska. This report should include ways and means of evaluating and commercializing intellectual property without jeopardizing the University of Alaskaеs property rights or authorеs intellectual property right to full royalties or proceeds as a result of the commercialization of the property. This motion is effective May 21, 1997.г IV. Other Items of Concern There were no other items of concern. V. Adjourn President Kelly adjourned the meeting at 12:22 p.m. Official Minutes Special Meeting of the Full Board May 21, 1997 Audioconference  PAGE 9  PAGE 1 ™*ЉаЋ|HHк(џсџсљEG(ќHHи(d'`аЯрЁБс;џў џџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџSummaryInformation(џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџtomerJeannie Phillips'@єaМ@ђ'}ƒМ@"B›„МФ"@Microsoft Word 6.0.124џў џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџESghw FSV_ПШљџ?Dьюяќ\ _ ` r s Ё Ђ Ѓ Ћ І Ї Ќ ё ђ ќ § џ y z  Ѓ У щ ѓ є ѕ 'ZШЫV`ћ5TЫеЭзсыБЦѓ§КФ…б!в!*"B"(%2% %Њ%'$'U'§љ§ѕ§№§№§№§ь§ь§ь§ь§љ§№§љ§№љ§№љ№љ§љщ§§ѕ§§§§§§§§§§§§§§§§§§§§§§§§§§U^^IU^IVIUII\U'p'w'x'$(.(, ,Ÿ-P.Q.W.Z.[.—.Ÿ.Ц./?/_/00P0Z0t0ž0Є0Ї0Ј0Ь0з0ъ0ы0э01R1W1X1В1Е1ќ1џ1_2’2ѕ2ћ2ў2џ2ƒ3ˆ3t4•4Н4Д9Е9Э9Ю9ў9::!:H:‹:Щ:щ:К;к;§;<<L<P<U<b=а=б=ћ=§=ў=R>S>T>Z>ж@з@л@ё@ѓ@AA'A]A^A§§§§§ћїћ§§§§§ћїћ§ћ§§§§§§ћїћ§§§ђяэщэщэщэщэщэщэщэщэщэщ§ћђщэщђщ§щђ§UIUU^U^I^I^IZ^AoAAЏAАAБAВAГAДAКAЛAМAНAПAСAТAШAЩAЪAЫAЬAЮAЯAWBћіћѓѓэыэчэѓпчпчпѓнuuDPIPIP uDPI UcIcI"ERSghyzЂЫњ;[x–ВГн!"0EFUVaœОПЪ<^”Эї"W†ЗњР!њР!њР!њР!њР!їР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!єР!а0§,Ззј>?FxЋыь§ў[ \ s t Ё Ђ Њ Ћ с т ѓ U p { } І Ї ў џ y z а §Р!§Р!§§Р!§Р!§Р!§Р!§Р!§Р!§Р!јР!јР!ѓР!јР!јР!јР!ѓР!ьР!јР!јР!цР!цР!цР!цР!цР!цР!цР!мР!мР!кР!аР!ХР!аР!аР!аР! а0§€Р!‚ а0§Р!‚  а  0§аh#а б ^_‡ˆжзEFv!w!S#T#у$ф$,&-&v+w+ -Ё-O.P.[.\.œ00Ј0Љ0ъ0ы0Г1§1ѕР!ѕР!ѕР!ѕ Р!ѕР!ѕ Р!ѕР!ѕ Р!ѕР!ѕ Р!ѕР!ѕР!ѕР!ѕ Р!ѕР!ѕ Р!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!ѕР!шР!шР!ш Р!шР!шР!шР!шР!шР!лР!лР! аp0§€Р!‚ а 0§€Р!‚ а0§€Р!‚'§1Щ2Ъ2ѓ2є2џ23Н4О4Д5Е5v6w6Ы6Ь6ё7ђ7R9S9Г9Д9Ю9Я9::§;ў;W<X<›<œ<в=г=ќ=§=S>T>ѓР!цР!цР!цР!цР!цР!ц Р!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!лР!а Р!аР!аР!аР!аР!аР!аР!лР!лР!лР!лР!лР!  0§€Р!‚ а0§€Р!‚ а 0§€Р!‚ аp0§€Р!‚$T>[>\>Ž??­@Ў@ж@з@ђ@ѓ@AA'A(A]A^AoA‘AžAЎAЏAАAБAВAОAПAРAЬAЭAЮAЯAќР!ќР!їР!їР!їР!їР!їР!ьР!сР!сР!сР!сР!сР!сР!сР!оР!мР!№мР!№мР!№мР!№мР!№мР!киР!иР!киР!иР!ккоР! а0§€Р!‚  0§€Р!‚ааK @ёџ Normal ]a c"A@ђџЁ"Default Paragraph Font @ђ Footer рР!)@Ђ Page Number @ Header рР!Я>ЯAлA !џџ!џџ џџ џџ!џџ!џџ!џџ!џџ!џџ љY  (_/S6<Я>№]lj`SaorU'^AWB"#$За §1T>ЯA%&'()Я>U\^cjlr!”џ•€!џ•€ЈPreferred Customer&C:\My Docs\Review of 91ЧбзгЪгЦЕTDC revised.docPreferred CustomerC:\My Docs\91ЧбзгЪгЦЕTDC.docJeannie PhillipsBMacintosh HD:Board Mtgs/1997:Spec 5/21/97:Agenda - 5/21/97 (91ЧбзгЪгЦЕTDC)Jeannie Phillips/Macintosh HD:Temporary Items:Word Work File A 2Jeannie Phillips/Macintosh HD:Temporary Items:Word Work File A 3Jeannie Phillips2Macintosh HD:Temporary Items:Word Work File A 3822Jeannie Phillips2Macintosh HD:Temporary Items:Word Work File A 4086Jeannie Phillips1Macintosh HD:Temporary Items:Word Work File A 438Jeannie Phillips2Macintosh HD:Temporary Items:Word Work File A 2022Jeannie PhillipsMMacintosh HD:Official Minutes:1991-2000:Minutes/1997:Official Minutes 5/21/97џ@€]>]>]>]>}-@MTimes New Roman Symbol MArialMPalatino"ёŒаhІz†ЬfЬflФ"ƒJь{EReview of the University of Alaska Technology Development CorporationPreferred CustomerJeannie PhillipsаЯрЁБс;џў